Office Administrative Assistant
Working Hours – Monday to Friday 9:00 – 17:30
Full time position
Salary - £19,000
We are a Legal 500 law firm based on the England / Wales border at Langstone, Newport. We are forward thinking, progressive and expanding and we place our staff and their welfare at the fore of our business development.
This is a multi-faceted role, providing administrative support to RDP Law’s management team. It includes elements of compliance, marketing and general office administration. It is a varied role and a very good opportunity to join a growing law firm with an excellent culture where your ideas are valued.
Supporting Compliance Manager
Assisting with ID checks (training will be provided):
- Understanding various business structures to assess what documents are required for different types of companies and charities
- Checking internal case management system for what ID is currently held
- Obtaining documents and information from Companies House website
- Liaising with fee earners to provide information about what ID is required for certain clients
- Liaising with clients to request/chase for ID documents
- Processing all incoming ID documents and completing electronic checks
Regular reporting and data analysis using spreadsheets in relation to ID and other compliance checks (knowledge of Excel desirable)
General assistance with Money Laundering compliance and other ad-hoc tasks/projects to support the Compliance Manager as and when required
Supporting Marketing Manager
General support to departments on their marketing plans:
- Data gathering
- Admin tasks
Liaising with creative agencies on behalf of Marketing Manager when necessary
Assist with marketing analysis / data capturing
Assist with maintaining marketing materials stock
Assisting with the firm’s entry submissions into legal directories and awards
Ad-hoc tasks / projects to support Marketing Manager
Supporting Office Manager
Reception cover as and when required
General office administrative tasks
Ad-hoc tasks / projects to support Office Manager when required
You will have excellent verbal and written communication skills, good organisational and time management skills and very good attention to detail. You will have a friendly, welcoming and professional approach to client care, be self-motivated and have good initiative. You will be expected to manage your own workload and adhere to strict deadlines. You will have strong IT skills which must include Microsoft Office.
Previous office experience is essential.
To apply for this role please send your CV to mailto:email@example.com