Office Administrative Assistant

Working Hours – Monday to Friday 9:00 – 17:30

Full time position

Salary - £19,000

We are a Legal 500 law firm based on the England / Wales border at Langstone, Newport. We are forward thinking, progressive and expanding and we place our staff and their welfare at the fore of our business development.

The Role

This is a multi-faceted role, providing administrative support to RDP Law’s management team. It includes elements of compliance, marketing and general office administration. It is a varied role and a very good opportunity to join a growing law firm with an excellent culture where your ideas are valued.

Supporting Compliance Manager

Assisting with ID checks (training will be provided):

- Understanding various business structures to assess what documents are required for different types of companies and charities

- Checking internal case management system for what ID is currently held

- Obtaining documents and information from Companies House website

- Liaising with fee earners to provide information about what ID is required for certain clients

- Liaising with clients to request/chase for ID documents

- Processing all incoming ID documents and completing electronic checks

Regular reporting and data analysis using spreadsheets in relation to ID and other compliance checks (knowledge of Excel desirable)

General assistance with Money Laundering compliance and other ad-hoc tasks/projects to support the Compliance Manager as and when required

Supporting Marketing Manager

Events assistance

General support to departments on their marketing plans:

- Data gathering

- Admin tasks

Liaising with creative agencies on behalf of Marketing Manager when necessary

Assist with marketing analysis / data capturing

Assist with maintaining marketing materials stock

Market research

Assisting with the firm’s entry submissions into legal directories and awards

Ad-hoc tasks / projects to support Marketing Manager

Supporting Office Manager

Reception cover as and when required

General office administrative tasks

Ad-hoc tasks / projects to support Office Manager when required

Requirements

You will have excellent verbal and written communication skills, good organisational and time management skills and very good attention to detail. You will have a friendly, welcoming and professional approach to client care, be self-motivated and have good initiative. You will be expected to manage your own workload and adhere to strict deadlines. You will have strong IT skills which must include Microsoft Office.

Previous office experience is essential.

To apply for this role please send your CV to mailto:lisa.steele@rdplaw.co.uk